Corporate Chauffeur Booking Guide for PAs

A corporate chauffeur booking works best when the personal assistant or travel manager provides one complete brief. The purpose of this guide is to organise the information needed before requesting a commercial quotation.

Information PAs Should Include in a Corporate Travel Brief

Passenger and Contact Details

List every passenger, mobile contact and the authorised person responsible for itinerary changes. Identify senior guests or travellers who require separate vehicles.

Full Addresses and Required Arrival Times

Provide the exact collection entrance, destination address and required arrival time for each movement—not only the meeting start time.

Flight, Terminal and Luggage Information

For airport or private aviation travel, include the flight number, terminal or FBO, passenger count, luggage and preferred meeting arrangement.

Vehicle and Capacity Requirements

A luxury saloon may suit an individual executive, while a V-Class can accommodate colleagues, visiting clients or additional luggage. Confirm practical capacity before choosing the vehicle.

Waiting Time and Flexible Movements

Explain which appointments are fixed and which may change. An as-directed booking can be more suitable than separate transfers when meetings may overrun.

Multi-Vehicle Coordination

For roadshows or delegations, provide vehicle allocations, group lists, lead contacts and a single process for communicating amendments.

Request the Commercial Proposal

Send the completed brief to the main Corporate Chauffeur service page so availability, booking structure and pricing can be confirmed before travel.